Loss of data – causes and solutions

Data loss is a common problem among computer users and businesses – no matter what the industry to which they belong. Losing important files has a lot of drawbacks and leads to loss of time and money for restoring and recovering the information. Data loss can occur for many different reasons, whether the data has been deleted accidentally, or has become corrupted for some reason. Among the most prominent reasons for loss of data are the viruses, formatting errors, and physical damage to the storage device which can make the data unreadable for both the humans as well as software. A company’s financial health directly gets affected due to the loss of data.

Some of the lost data can be recovered, but it requires assistance from data recovery services and a lot of time and resources that could have been used elsewhere by the firm. Instances, when the lost files and information fail to recover, are the worst. However, it is possible to minimize the risks associated with data loss by understanding the main reason that data loss occurs.

Here are some reasons that lead to loss of data:

1. Hardware or System Malfunctions

In a survey, it was found that around two-fifths of the users lose data due to issues in the system or hardware. These malfunctions can arise from sources such as head crash, controller failure, electrical failure, etc. You can avoid data loss during such instances by keeping these tips in mind:

• Handle your device properly and make sure that you keep it safe away from dry and dusty areas. You should choose a low-traffic location to keep your device.
• Always use an uninterrupted power supply to lower down the risk of data loss.

2. Human Errors

Human errors are also counted among the most common reasons that might lead to data loss. These can happen in two cases: when someone has clicked on the delete or format option to erase something accidentally, or you might have dropped the device. You can take these measures to avoid such an instance:

• Place your storage device in a low-traffic area.
• Always remain cautious while you are deleting or formatting any storage device.

3. Software Corruption

Many users have faced this issue at some point when the software or device automatically shuts down while you are working on editing an important document or picture. In IT terms, this referred to as software corruption which might be caused if the files have occupied too much memory or due to diagnostic tools. To prevent such instances, here are the steps that you can follow:

• Make sure to save your documents frequently while you are editing them.
• Always remain cautious while using the diagnostic utilities.

4. Computer Viruses and Malware

Computer viruses can slow down the computer or steal your credit card information which is why they are successful in damaging important data in your computer either partially or completely. As a remedy, you should install effective antivirus software and keep updating it to reduce the risk of any such instance.

5. Natural Disasters

Natural disasters such as floods, earthquakes, brownouts, etc., are uncontrollable and it is hard to handle the consequences that follow after them. Data loss can occur during such circumstances, but the chances are less in this case. It was found in a survey that there are 3% chances of data loss during natural disasters.

To avoid data loss due to natural disasters, here are some of the tips that you should keep in mind especially when it comes to making errors from your side:

• Store important data in cloud storage service, such as Google Drive, iCloud, etc.
• Install a UPS.
• Keep a backup of important data and do that frequently. Once done, store them in another storage device so that you can recover it immediately.

6. Computer or laptop theft

People have started switching to working on laptops or smartphones more than desktop PCs, even though this is still common in the workplace. There is always a risk associated with laptop theft and can happen anywhere if you leave it unattended. A study conducted by Kensington incurred that 25% of the IT theft occurs in the car or transportation vehicles, 23% in the offices, 15% at the hotel, and airports and 12% at restaurants.

Losing a laptop can lead to possible data breach for a company. It would be better to keep the sensitive information in the backup files at a safe location so that the risk associated with the same can be reduced significantly.

On a final note, today’s smartphones are highly efficient and can be used to store important data. However, it is important to keep a check on the mobile devices as well as all of the above risks are involved in it as well along with other storage devices such as tablets, laptops, etc.

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